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HOTARARE Nr

HOTARARE   Nr. 51 din 16 ianuarie 2003

privind procedura de predare-primire a documentelor creatorilor si/sau detinatorilor de documente, persoane juridice, care s-au desfiintat

ACT EMIS DE: GUVERNUL ROMANIEI

ACT PUBLICAT IN: MONITORUL OFICIAL  NR. 98 din 17 februarie 2003


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    In temeiul art. 107 din Constitutie si al art. II din Legea nr. 358/2002 pentru modificarea si completarea Legii Arhivelor Nationale nr. 16/1996,

    Guvernul Romaniei adopta prezenta hotarare.

    Art. 1
    Prin creator de documente cu valoare practica, in intelesul prezentei hotarari, se intelege orice angajator, persoana juridica, indiferent de forma de proprietate si capitalul social, care, conform Legii nr. 19/2000 privind sistemul public de pensii si alte drepturi de asigurari sociale, cu modificarile si completarile ulterioare, are obligatia sa depuna lunar Declaratia privind evidenta nominala a asiguratilor si a obligatiilor de plata catre bugetul asigurarilor sociale de stat.
    Art. 2
    Dovada desfiintarii angajatorului cade in sarcina acestuia si se face cunoscuta casei teritoriale de pensii prin orice document prevazut de lege in acest sens.
    Art. 3
    Documentele cu valoare practica, referitoare la stagiile de cotizare realizate de asiguratii sistemului public de pensii si alte drepturi de asigurari sociale ale creatorilor de documente care, in conditiile legii, se desfiinteaza, se preiau de casele teritoriale de pensii in raza carora si-au avut sediul acestia.
    Art. 4
    Documentele ce urmeaza a fi preluate de casele teritoriale de pensii sunt statele de plata a salariilor si centralizatoarele acestora, corespunzatoare intregii perioade de activitate a angajatorului, precum si documentele care atesta incadrarea locurilor de munca in grupa I sau II de munca, respectiv conditii speciale sau deosebite de munca.
    Art. 5
    Predarea documentelor ce fac obiectul prezentei hotarari se face de reprezentantul/reprezentantii angajatorului desfiintat, in baza unui act prin care se dovedeste calitatea acestuia.
    Art. 6
    Preluarea documentelor se face de catre o comisie a casei teritoriale de pensii, formata dintr-un presedinte si 2 membri, infiintata prin decizie a directorului general.
    Art. 7
    Predarea-primirea documentelor se face pe baza de inventar si proces-verbal, intocmite conform anexelor nr. 1 si 2.
    Art. 8
    Evidenta intrarilor de documente cu valoare practica, la casele teritoriale de pensii, se tine pe baza unui registru, potrivit anexei nr. 3.
    Art. 9
    Documentele ce se predau se grupeaza in dosare de catre predator, cronologic, pe luni si ani. Dosarele vor fi legate, iar pe coperta fiecaruia se vor inscrie in clar denumirea angajatorului care s-a desfiintat, elementele de identificare a acestuia, precum si perioada careia ii corespund documentele predate.
    Art. 10
    In situatia in care din perioada de activitate a angajatorului lipsesc documente corespunzatoare unor luni/ani, se va mentiona aceasta in procesul-verbal de predare-primire.
    Art. 11
    De la data procesului-verbal de predare-primire documentele preluate reprezinta baza proprie de date a casei teritoriale de pensii in posesia careia au intrat.
    Art. 12
    In baza documentelor preluate, la cererea persoanelor interesate sau la cererea unor institutii abilitate, casele teritoriale de pensii pot elibera in conditiile legii copii, adeverinte si certificate, contra cost, care se vizeaza, pentru conformitate, de persoana desemnata de conducerile acestora.
    Art. 13
    In vederea gestionarii documentelor ce urmeaza a fi preluate de catre casele teritoriale de pensii, conducerile acestora vor desemna persoanele responsabile cu problemele de arhiva, denumite arhivari.
    Art. 14
    In cazul desfiintarii, in conditiile legii, a creatorului de documente, persoana juridica, fara ca activitatea acestuia sa fie continuata de un altul, spatiile destinate pastrarii si conservarii documentelor cu valoare practica pot fi puse la dispozitie casei de pensii primitoare, pe baza unui protocol incheiat intre detinatorul legal al spatiului si conducatorul casei de pensii.
    Art. 15
    Tarifele ce se incaseaza pentru eliberarea copiilor, certificatelor sau extraselor, precum si procedura eliberarii se stabilesc prin decizie a presedintelui Casei Nationale de Pensii si Alte Drepturi de Asigurari Sociale.
    Art. 16
    Anexele nr. 1 - 3 fac parte integranta din prezenta hotarare.

                  PRIM-MINISTRU
                  ADRIAN NASTASE

                         Contrasemneaza:
                         p. Ministrul muncii
                         si solidaritatii sociale,
                         Ion Giurescu,
                         secretar de stat

                         Ministrul administratiei publice,
                         Octav Cozmanca

                         Ministru de interne,
                         Ioan Rus

    ANEXA 1

                         INVENTARUL PE ANUL .............
pentru documentele care se predau Casei Judetene de Pensii ..................

    .........................
     (denumirea creatorului)

________________________________________________________________________________
Nr.   Indicativul documentului  Continutul pe       Datele   Numarul  Observatii
crt.  conform nomenclatorului   scurt al dosarului, extreme  filelor
                                registrului
________________________________________________________________________________

    Prezentul inventar format din .... file contine ...... dosare, registre etc.
    La preluare au lipsit dosarele de la nr. ............. .
    Astazi, .............., s-au preluat ...... dosare.

                    Am predat                       Am primit
              ....................             ...................

    ANEXA 2

    .........................
     (denumirea creatorului)

                              PROCES-VERBAL
    de predare-primire a documentelor, incheiat astazi ...............

    Subsemnatii, .................................................., delegati ai creatorului de documente ............................................, cu sediul in ................................................., codul fiscal ............, desfiintata (lichidata) conform .............................., si comisia Casei Judetene de Pensii ......................, formata in baza Deciziei directorului general nr. ....... din ............, am procedat primul la predarea si al doilea la preluarea documentelor ..............., create in perioada ........... de catre societatea mentionata, in cantitate de ........... dosare.
    Predarea-primirea s-a facut pe baza inventarelor anexate, cuprinzand ....... pagini, conform dispozitiilor legale.
    La predare-primire s-a constatat lipsa documentelor aferente perioadei
...................... .
      (an/luna)

                    Am predat                       Am primit
              ....................             ...................

    ANEXA 3

                                ELEMENTELE
pe care trebuie sa le cuprinda registrul privind evidenta intrarilor de documente la casele teritoriale de pensii

    1. Numar curent
    2. Data
    3. Data intrarii
    4. Numarul procesului-verbal de predare-primire
    5. Data procesului-verbal de predare-primire
    6. Denumirea predatorului de documente
    7. Date de identificare a predatorului (codul fiscal, adresa sediului)
    8. Forma de proprietate a societatii desfiintate
    9. Continutul/felul documentelor
    10. Perioada corespunzatoare documentelor predate (date extreme);
    11. Numar dosare/file;
    12. Persoanele care au fost imputernicite cu predarea primirea documentelor
    13. Observatii.



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COMENTARII la Hotărârea 51/2003

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